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Shifts & Time Tracking

Schedule shifts, let staff punch in and out, and feed real hours into payroll.

What it does

Shift scheduling for the team, plus an employee self-service view: staff sign in with their own login to see their upcoming shifts and punch in and out. A new shift starts as a draft, invisible to the employee, so a manager can build out and edit a roster before anyone sees it; publishing one shift, or a whole date range at once (e.g. "publish the next two weeks"), is a separate explicit action, capped at 31 days ahead. An existing shift's time or employee can be edited or reassigned, not just cancelled and recreated. Employees see an approximate payout — gross pay right after clocking out, and a running gross-plus-estimated-net total for the week on My Shifts, using their own personal tax percentage — clearly labelled as an estimate since it excludes flat per-period withholding and business-wide deduction rules a real payroll run computes precisely. Every shift created, edited, reassigned, published, cancelled, or deleted logs to the affected employee's own profile page alongside their upcoming shifts.

Why it matters

Hours written on a wall chart get transcribed wrong, and overtime is the thing most often transcribed wrong. Capturing punches in the same system that runs payroll removes the transcription step entirely. Publishing separately from creating means a roster can be planned and corrected in private instead of changing under an employee's feet, and giving staff a rough idea of what they've earned — before the numbers are final — cuts down on pay-day surprises and the questions that follow them.

How to use it

  1. Open Shifts from the Payroll section and schedule the period as drafts.
  2. Publish a shift, or a date range of drafts at once, when the roster is ready for staff to see.
  3. Edit a shift's time or reassign it to a different employee if plans change.
  4. Employees sign in and see My Shifts (published shifts only), then use Punch Clock to clock in and out.
  5. Review recorded hours, and each employee's shift activity log on their own profile, before running payroll for the period.

Main buttons and actions

  • Schedule shift (draft)
  • Publish shift / range
  • Edit or reassign a shift
  • Punch in / out
  • View my shifts
  • Review hours

Example workflow

  1. Shifts are scheduled for the coming period as drafts, then published up to a month ahead.
  2. Staff see only published shifts, and punch in and out against them.
  3. Hours, including differentials, flow into the payroll run; the punch clock also gives each employee a rough gross/net estimate as they go.
  4. Every change to a shift is logged against the employee it affects.