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Fulfilment & Receiving

Receive purchase orders, run stock-takes, and record shrinkage from one screen.

What it does

The warehouse-side counterpart to Inventory: receive purchase order lines as deliveries arrive (in batches, with expiry dates), see which POs are arriving today, adjust stock after a count, and record shrinkage for expired, spoiled, or damaged goods. A separate Expiring Stock view lists what's about to go out of date.

Why it matters

Receiving is where stock, payables, and the books all move at once. Doing it on a single screen means the delivery, the vendor's balance, and the stock count stay in step instead of being reconciled later from memory.

How to use it

  1. Open Fulfilment from the Purchasing section.
  2. Check POs Arriving Today, and step forward or back a day to plan.
  3. Receive lines as they physically arrive — partial receipts are fine.
  4. Record any shortfall or damage as shrinkage with a reason.

Main buttons and actions

  • Receive lines
  • Adjust stock
  • Record shrinkage
  • View expiring stock

Example workflow

  1. A delivery arrives against an open purchase order.
  2. Lines are received here, increasing stock and (for credit purchases) the vendor's payable balance.
  3. Anything short, damaged, or expired is recorded as shrinkage.
  4. Discrepancies against the PO appear in Reconciliation Warnings.